Request for Expressions of Interest: Venue Temporary Infrastructure Cost Management & Control Solution

Overview

The IOC is looking for a Service Provider to provide a solution to equip and support OCOGs (Organizing Committee for Olympic Games) over multiple Games editions with a Cost Management & Control software solution managing both multiple standard Temporary Infrastructure Commodities & Services and bespoke Temporary Infrastructure projects.

Service Provider Requirements

The IOC is looking for a solution already existing and fully operational, ready to be adapted and configured to Olympic & Paralympic Games specificities and OCOGs needs, with an objective to be operational for the first OCOG to be equipped with this solution by early/mid November 2025.

Service Providers proposing solutions still to be developed will not be considered.

Required Skills & Experience

Applicants to this RFEI should provide evidence of expertise in the following domains:

• Proven experience & solution on several major international Multi-Sports & Multi-Venues Sporting Events projects
• Proven solution for mass data management
• Proven solution to manage over 100 single users
• Proven / native interoperability with standard ERP systems and Event/Venue Costs & Budget Planning solutions,
• Solution able to integrate (natively) and/or interoperate with Carbon Footprint management & control solutions
• Solution compliant with IT / Cyber Security market standards

Please note that the targeted solution is a Cost Management solution, not a Cost Planning solution.

RFEI Submission Process

Suppliers with the relevant expertise and capabilities are invited to express their interest by contacting IOCProcurement@olympic.org.

Please include 'RFEI – Venue Temporary Infrastructure Cost Management and Control Solution' in your email subject line (other emails will not be considered).

Submission Steps:

Submit:

1. a one-page outline detailing your company’s relevant expertise and experience, including a high level pricing model description and applicable prices
2. a signed version of the Confidentiality Agreement for RFP, as well as a signed version of the International Olympic Committee (“IOC”) General Terms & Conditions of Purchase (GTC). These documents will support determining eligibility for the next stage.

A limited number of qualified candidates will receive the Request for Proposal (RFP) documentation for further submission.

Deadlines:

• RFEI Submission Deadline: August, 6^th 2025
• RFP Submission Deadline: To be communicated directly to selected applicants with the RFP brief/template.

Disclaimer: This RFEI is issued solely for negotiation purposes and does not constitute a solicitation or an offer to contract. By selecting or rejecting any proposal(s), IOC exercise their contractual freedom. The IOC reserves the right to modify or withdraw this RFEI at any time without prior notice. The IOC is looking for a supplier / service provider. This RFEI should not be construed as an offer of employment. The IOC shall not be held liable for any costs or damages in relation to this call for proposals, and all costs associated with the preparation and submission of responses are the sole responsibility of the respondents and will not be reimbursed. Participants agree to keep all information received through this RFEI confidential. As the data controller, the IOC will process any personal data (including without limitation, given names, family names, roles, email addresses and telephone numbers) provided by participants to the IOC within the submission, for the sole purpose of assessing the applications and carrying out a due diligence evaluation of participants. As a participant, by sending your submission, you consent to the IOC carrying out any further due diligence evaluation on the basis of a form that will be provided by the IOC in due course and that you will need to sign and return back to the IOC. Any personal data submitted through the RFEI will be retained only as long as necessary to fulfil the purposes outlined in this RFEI, and/or as authorised by applicable laws. This information is supplemented by the IOC Privacy Policy. To exercise your data protection rights, you can contact the IOC at IOCProcurement@olympic.org. This RFEI is subject to Swiss law, without reference to its conflicts of law rules, and any disputes, which cannot be settled amicably, shall be submitted to the ordinary courts of Lausanne.